When you’re hiring someone in the UK, it’s not just about finding the best person for the job—you also need to make sure they’re legally allowed to work here. That’s where a share code check comes in handy. It’s a simple, government-issued code that lets you verify a candidate’s immigration status quickly and reliably.
Below, you’ll learn how to carry out a share code check, how it fits into legal compliance, and how Aaron’s Department can help you keep all your verification records neatly in one place.
What is a Share Code?
A share code is generated through an official UK government website, allowing individuals to prove their right to work. Employers can then check someone’s share code to confirm that person’s legal work status. Think of it like a digital pass—it ensures you’re not wading through piles of paperwork to verify someone’s eligibility.
Why is a Share Code Check Important for Employers?
- Legal Compliance: An employer share code check helps you stay on the right side of UK immigration laws.
- Efficient Verification: You can quickly confirm an individual’s right to work without chasing multiple documents.
- Accurate Records: The information comes straight from official government data, so you won’t need to worry about outdated or invalid paperwork.
How to Check a Share Code (Employer’s Guide)
If you’re wondering how to check a share code as an employer, here’s the basic process:
- Get the Code: Ask your candidate or staff member for their valid share code. If they don’t have a share code, they can get one via the Government Website.
- Visit the Official Site: Head over to the government’s share code check page.
- Enter Details: Key in the share code, along with the individual’s date of birth.
- Review the Results: You’ll see a clear indication of whether the person can work in the UK and any restrictions to be aware of.
- Save or Print: Keep a record of your check for compliance purposes.
Managing Your Share Code Check with Aaron’s Department
Handling one or two share code checks is simple enough, but what if you have dozens—or even hundreds—of employees or candidates? Here’s where Aaron’s Department can make life easier:
- All-In-One System: Store every share code verification, along with other essential data like DBS checks, in a single, secure location.
- Automatic Alerts: Get reminders when verification needs renewing, so you never miss a deadline.
- Strong Data Protection: Our platform meets industry standards for safeguarding employee details.
- Streamlined Workflow: No more juggling spreadsheets or logging into multiple portals. Check share code details quickly and move on.
- Expert Guidance: Not sure how to check employee share code information for compliance? Our support team is always on hand to help.
Conclusion – Share Code Checks for Employers
Carrying out a share code check isn’t just about ticking a box—it’s about protecting your organisation by ensuring every team member is fully authorised to work in the UK. By following the steps above, you’ll keep on top of compliance without the fuss of outdated paperwork.
If you’re looking for a more organised way to manage these checks (and other employment verifications), Aaron’s Department offers an easy, centralised platform. You can quickly verify each code, store the evidence securely, and get on with running your business.
About Aaron’s Department
At Aaron’s Department, we specialise in making employment checks simple, fast, and reliable for businesses and organisations of all sizes. With years of experience in the industry, we are committed to providing high-quality services that save you time and money while ensuring compliance with legal and regulatory standards.
From DBS checks and digital ID verification to free reference gathering and international criminal record checks, our range of solutions is designed to meet the diverse needs of our clients. We take pride in offering exceptional customer support, competitive pricing, and a user-friendly platform that streamlines your recruitment process.
Whether you’re a small business or a large organisation, Aaron’s Department is here to help you build a safer, more reliable workforce. Let us handle the complexities of background checks, so you can focus on what matters most—growing your team and achieving your goals.
About The Author
John Schofield-Antoncich
John has processed more applications than days he has been alive, and has become the DBS expert. Got a question? He knows the answer!